New Bedford Guide Your Guide to New Bedford and South Coast, MA
CITY OF NEW BEDFORD
OFFICE MANAGER M-5 $47,823 – $58,331
PLANNING, HOUSING & COMMUNITY DEVELOPMENT
Provides a variety of routine and complex clerical, administrative and technical work. Performs responsible clerical functions. Assists in processing invoices, purchase orders and reimbursements in the City’s MUNIS financial system. Assists with the maintenance of project files, including loan portfolio files that contain all required documentation to comply with HUD requirements.
Assists with financial and reporting requirements of the U.S. Department of Housing and Urban Development’s Integrated Disbursement and Information System (IDIS or its equivalent). Assists in the preparation of the Annual Action Plan, CAPER and Consolidated Plan. Studies and recommends policies and procedures to improve efficiency and effectiveness of operations. Maintains office policy and procedure manuals. Trains assigned staff; reviews progress and directs changes as needed.
Coordinates all Human Resources activity for the Division including payroll, benefits, employee documentation, and database of sick time and vacation scheduling. Identifies, inventories and maintains database on all equipment purchased with Community Development funds. Prepares a variety of studies, reports and related information for decision-making purposes. Conducts research, analysis, and prepares recommendations regarding proposals for programs, grants, services, budget, equipment, etc. Provides administrative assistance to supervisor in meeting management objectives; assembles background materials, prepares agendas and records action items for various meetings; schedules meetings and arranges accommodations; distributes mail and correspondence to staff. Reviews construction contractor compliance and reporting activities including maintaining files for Federal Davis-Bacon wage rate compliance, Debarred Contractor listings, Section 3, MBE/WBE and completing HUD Contractor Activity reports.
Graduation from a college or university with a Bachelor’s degree in public administration, political science, human resources, business management or a closely related field, and two years of related experience. Working knowledge of the principles of community development, CDBG and other HUD regulations. Knowledge of IDIS and modern records management techniques. Excellent interpersonal skills and demonstrated ability to work independently as well as part of a team. Proficiency with Microsoft Office, Word and Excel is essential. Organizational skills and attention to detail are essential. Ability to prioritize, be thorough, responsive and timely are crucial. Mandatory Criminal Offender Record Information (CORI) check.
For more information, please visit www.newbedford-ma.gov or contact the Personnel Dept., 133 William St., Room 212, 508-979-1444. Resumes are only accepted with a completed employment application. Applications will be accepted until a suitable candidate is found. New Bedford has a residency requirement. EEO
